Student Employment Program

91福利社 offers two student employment options:

  • Federal Work-Study (FWS) – Need-based, federally funded
  • Non Work-Study (NWS) – Funded by university departments

Both provide part-time work (up to 20 hours/week) during the academic year, on campus or with select nonprofit partners.

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  • 听

    Who is Eligible for Student Employment?

    Both Work-study and Non Work-study students must follow the guidelines to be eligible to participate in student employment.

    • Enrolled at least half-time:
      • Undergrad: 6+ credit hours
      • Graduate: 5+ credit hours
    • Must have a Social Security Number (or have applied for one)

    Summer Eligibility

    Students must be:

    • enrolled in the summer term OR
    • registered at least half-time for the following fall semester 

    There may be times when work-study students enrolled less than half-time for the summer term may be able to work, however, that will be dependent on funding for the work-study program during that academic year. If a decision is made to allow students to work less than half time then it will be announced to the university during the winter term of that academic year.

    Federal Work-Study

    • The student must complete the Free Application for
    • A work-study award is based on demonstrated need, which is determined by the Federal formula. If the student's Federal formula indicates that they have need, then work-study funds will be included as a part of the student's complete Financial Aid Offer Package.

    If a student has questions about whether or not they are eligible for work-study funds, they should contact their Financial Aid Advisor.

  • 听

    What is the difference between Work Study & Non Work Study?

    Federal Work-Study (FWS)

    A "Federal Work Study" student has financial need and has qualified through the Financial Aid Office for a specific Federal or State aid program. The student is granted a specific allotment of money which can be earned. Students earn money on an hourly basis until they have received their allotment, or until the end of the term, whichever comes first.

    It is the responsibility of the student and the supervisor to keep track of the earnings. Once a student earns their allotment, they must stop working, or be switched to non-work study status in some instances.

    Non Work-Study (NWS)

    Any employment that is not from Federal or State programs is considered "Non-Work Study", and is funded totally through the individual department. These are generally hourly positions, but some may be paid through a stipend.

    Included in the Non-Work Study program are Resident Assistants, Teaching Assistants, Graduate Assistants, International students, and any student who may not have a financial need for federal work-study funds.

  • 听

    How Do Students Obtain/Retain Student Employment?

    The process for securing a student employment position is multi-stepped:
    1. Complete the Student Employment Authorization Form prior to applying for any student employment.
      • Access the SEAF through this link: .
      • To check if you've been awarded Federal Work-Study, review your financial aid award on
      • You will either select the Fall/Winter terms or Summer. 
    2. Await Confirmation
      • After submitting the SEAF, wait for an email from Studentpayroll_DF@udmercy.edu showing that the SEAF has been completed.
      • Download the form and save it on you device for quick access. You will need to provide this to a hiring manager.
      • If you did not receive authorization, please contact the Financial Aid Office to find out more details.
      • Important: Submit the SEAF only once per application period. Multiple submissions can delay the process and cause confusion.
    3. Apply for positions
      • Once approved, search and apply for positions on .
      • Positions will list if they require a student to have FWS or if they can hire any student.
    4. Interview Process
      • Departments or supervisors will contact selected candidates to arrange interviews.
    5. Initiate the Student Payroll Authorization Form.
      • If offered a position, complete the the (SPA) form.
        • Upload the SEAF with the Financial Aid representatives signature
        • Enter your supervisor's contact information. Make sure their email address is correct.
      • Note: If holding multiple positions, a separate SPA form is required for each position.
    6. Onboarding Procedures:
      • After the supervisor completes their section, the SPA form is forwarded to the Student Employment Coordinator
      • New hires or those who haven't worked at UDM in the past 12 months will receive onboarding instructions via Paylocity. 
      • All students who have never worked OR not worked for UDM in the past 12 months will receive a notification for onboarding/hew hire paperwork through Paylocity.
      • New hires will need to complete an electronic I-9 form and provide valid identification documents. View 
      • New hires must present an original Social Security card 
    7. Begin Employment

    Responsibilities For Students:

    • Time Tracking: Accurately record and submit work hours via electronic timecards.
    • Paylocity App: It's recommended to download the Paylocity App for efficient time management.
    • Multiple Positions: Complete separate SPA forms for each job held.
    • Federal Work Study Students: Keep track of your annual earnings and compare that to your FWS award offer. If you are close to your award offer, contact the Financial Aid Office. 

    Responsibilities For Supervisors:

    • Approval of Hours: Review and approve student timecards on a biweekly basis.

  • 听

    How Do Supervisors Post a Position?

    There are multiple steps required to hire a student as an employee.

    If you are planning to hire a student, you must complete the form to begin the process.

    • You must indicate whether the position requires students to have federal work-study eligibility.
    • For non-work-study positions, you must know what FOAP will be used to pay the student(s).
    • Even for federal work-study students, you must provide a FOAP in case the student exceeds their federal work-study earnings eligibility.

    Once the position is posted, you will receive an email confirmation and a URL link to your job posting so you can share that with students. 

    Students will find your position through . 

    Should you need any help, please contact the Student Employment Coordinator at (313) 536-3940 or studentpayroll@udmercy.edu

  • 听

    International Students

    International students on F-1 or J-1 visas are eligible for on-campus employment during their program of study.  Canadian commuter students on an F-1 visa are only eligible for employment if they are studying full-time.

    Before starting employment, international students must:

    1. Apply for a Social Security Number (SSN):
      • You will need to provide details about your job offer.
      • Once obtained, update the Student Payroll Office with your SSN.
    2. Complete Onboarding Requirements:
      • Follow the same onboarding procedures as domestic students, including the electronic I-9 form and presentation of valid identification documents.

    For additional information on employment for International Students, visit the ISO website.

    DO NOT SEND SOCIAL SECURITY NUMBERS VIA E-MAIL

  • 听

    Where are the jobs?

    Most employment is on campus, in a variety of offices and departments.

    Some opportunities are off-campus with government agencies and non-profit organizations that have established a contract with the university. Many of these positions are community service related.

    Work-study and Non Work-study job opportunities are posted on .

  • 听

    When are jobs available?

    Jobs are posted on a rolling basis as they become available. 

    It is a recommendation that Federal Work-Study students secure a position by Oct. 31 for Term 1; or by Feb. 28 for Term 2.

  • 听

    Why should students participate?

    Part-time employment can provide valuable experience and training and may lead to career opportunities.

    Student's earnings can be used to offset some of their educational cost (books & materials, housing & food, or tuition).

    Student employees provide great service to the university community and are able to assist in a variety of areas.

  • 听

    Student Responsibilities

    1. Submit your time-sheet on time (every payday Friday) through
    2. Report accurately the hours/dates worked (max 20 per week).
    3. Monitor earnings if Federal Work-Study Employee. Stay within your work-study award amount.
    4. Stop working immediately if your enrollment status falls below half-time (6 credits undergrad and professional students (JD/DDS); 4.5 credits graduate students).
    5. Report to work on time.
    6. Notify your supervisor as soon as possible when you will be late or unable to work.
    7. Perform your work in a professional manner.
    8. Take your job seriously, and perform at your highest level.
    9. Refrain from conducting personal business on the job.
    10. Maintain confidentiality of information.
    11. Do not falsify any information on your time card or employment application. (Falsification of information is a cause for immediate dismissal from the Student Employment Program at 91福利社 and may be grounds for other punitive or legal action).
    12. Dress appropriately for the job location.
    13. If a problem arises, discuss it with your supervisor and try to resolve it.

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